Authentication of Documents in DFA

| Posted in , , , , , , | Posted on 10/11/2010 10:46:00 AM

Finally, I’m done with all the papers that needed to be authenticated for my application as a nurse overseas. The TOR and Diploma from my school, the Board Rating, License and Certificate of Registration as a Nurse from PRC and my Certificate of Employment (COE) from previous work, all finished after 2-3 weeks of processing.

The Transcript of Record and Diploma from my school is easy to process. I just requested from our Registrar to have the documents to be authenticated, I paid the certain amount needed including the fees for mailing the papers to CHED and was told to come back for the stub for release at DFA Manila. I paid additional fees at DFA Manila when my docs was scheduled for release, waited some time and was able to get hold of my papers from school with a red ribbon and seal from DFA.

I was able to get my papers from PRC authenticated with less hassle than I expected since they partnered with DHL for delivering the documents to DFA and to someone's doorsteps. But it was more expensive than what I thought. I have my license, certificate and board rating photo copied, attached and paid for documentary stamp and paid at the cashier. The rest of the process I forgot due to some confusion and stress brought by the massive numbers of Nursing students registering for Licensure Exam that day. But I advise anyone who is attempting to deal with any business at PRC to start at the information booth first, get a copy of paper to be filled out and read/follow the instructions at the back. It should turn things smoothly. I was able to process my papers for around 2 hours. The authenticated documents were delivered at our doorstep after a week.

In case of processing of Certificate of Employment (COE), I was asked by the agency to get my papers notarized at Manila City Hall. I have my COE photocopied, was instructed to go to room 201 in 2nd floor, paid 50 PhP and was instructed to go to room 400 and paid at a cashier near that room. I came back the other day for the documents and took them with me at DFA together with the stub for my school’s documents.

Getting the documents at DFA went fine and pretty fast too. The staffs are polite and they gave the necessary instructions clearly. By the way, the DFA building for authentication is located at  2330 Roxas Boulevard, Pasay City, Philippines (near Libertad LRT station). For the map, click here. If you have any questions or concerns, just leave it at the comment section, I’ll be glad to help.

Comments (52)

hi,how long am i going to wait if i will go directly to DFA for my COE authentication? thanks

If it's already notarized, you have to submit your COE at DFA and you'll be asked to go back a day after for release.

Hi, regarding COE authentication. did they ask for RTC dry seal when you submit your notarized COE and affidavit in DFA? mine was returned due to RTC has no dry seal. thanks

I did not notice the RTC dry seal. Just got mine notarized and authenticated by City Hall before going to DFA.

Hi! Is it acceptable to have my COE notarized here in the province so that I need not go to Manila City Hall?

Thank you..

I'm not sure but I think that's okay. But you still have it to be authorized (different from notarized) by the City Hall.

hi, glad to be able to find ur blog..twas really helpful. just want to ask how much do i need to prepare for all the processing of the documents?and how long would it take to complete all of these?tnx so much!

@Aia: Authentication per document is around 200 PhP (express), but I'm not sure. Just Bring 300 per document just to make sure. Good luck!

hi..is it ok if i go to DFA and claim my documents even after the release date?because im here in the province and my claim stubs dont have the same dates..

That's okay. As long as you'll get it not later than 30 days (or 60 days).

Hi it's me again, what day/time do you suggest to go to Manila City Hall for the COE Authentication?Are they open 8am to 5pm Mon-Friday?

Thank you!

They're open during office hours. I got my COE authenticated in the morning, wala naman masyadong tao and madali lang na-process. Yung sa sis ko naman na ako din nagpa-authenticate, hapon around 2PM ako nakapunta dun pero same lang.

hi!! magtatanong lang po ako asa akin po ung mga papers na ipapared ribbon ko or authenticate sa dfa,,sabi po kasi sa PRC ako na daw po ang magdadala ng papers from PRC to dfa..ask ko lang anong first step na gagawin ko po pag pumunta ako sa dfa for authentication of my PRC documents??

Igadan: I'm not sure ha kasi iba yung experience ko. Pero I advise you to get your papers photocopied before going to PRC. When you're in DFA na, ask the guard na lang and he/she will direct you to a window where you'll get a form to fill out. You will bring the form to the processing window which is nasa pinakadulong part. After dun, you will be directed to the cashier to pay and sunod sunod na yan. Follow the directions lang, di naman sya mahirap and di ka naman matatagalan. Good luck!

hi ask ko lng kng d ikaw personal n mglkad papers u ano need n dadalhn nung mglalakad?

@Anonymous: Padala mo na lang authentication letter and your ID sa person na maglalakad ng papers. Dapat meron din syang ID. Ako din kasi nagpa-authenticate ng papers ng sis ko.

hi just wanna ask, ilang copy po ng COE ang kailangan ipa-certified true copy bago ipanotaryo?

hi ask ko lng?? ilang years ba ang validity ng authenticated papers like diploma ,tor prc documents? my expiration ba yun? and about COE khit na sa ibang place ka nagwork need pa rin bang pumunta sa manila city hall para ipanotarize and authenticate before going sa dfa?

hi..ask ko lng ilang yrs ba ang validity ng authenticated docu. like diploma tor and prc documents.. and do i need to go sa manila city hall para panotarized pa ang coe ko..tnxx

hey there chopsuey rice. thanks for the very informative blog. i'm fixing some papers myself for work abroad and it's good to have something like this. at least i'm not so clueless...

@carlota: i would say, authenticated documents are valid for a really long time if no expiry date is indicated on the papers. but the thing is, some foreign employers and some recruitment agencies prefer recent ones. i had school docs validated in 2009 and was informed that docs dated 2011 would be better. :-) good luck sa atin lahat!

Hi there! I just want to ask po kung until what time tumatanggap ng application for authentication ang dfa? Do they have a cut-off time? Thanks and I find ur blog very informative =) God bless!

I just want to ask kung kahit coe lang iiwan mo pa rin sa city hall and dfa for a day or same day mo lang din makukuha?

Iiwan po ng 1 day both city hall and dfa.

hi!just went to prc last friday and i gave my crtified true copy to them to have it authnticated by the dfa and they issued me a claim stub. They said that I should get it on the date issued at the dfa manila, the date is july 28,im still here in mindanao,its impossible for me to go to manila nxtwk,What should I do?how much is the dfa fee?

You can still claim it after the date indicated on the stub but not later than 30 or 60 days, not sure kasi...

HI is it ok to have my license authenticated in prc manila eventhough it was issued in prc iloilo?

@anonymous august 10, 2011: Your license can be authenticated in Manila.

sang dfa nagpapaauthenticate? sa macapagal or dating bldg - sa roxas blvd? thanks!

Sa old building po.

ung s COE ba pwde na pa notarized sa pasay cityhall un?tnx

sir chop.ask ko lang po,how lon would it take para sa paredribbon ng board cert at rating?on sat,sept1O kasi inihahabol ko sked ng flight ko,im frm bataan and late friday nko nagkapera,ro weekends walang dfa.mkukuha ko dn ba docs na yun sa mismong araw ng pagpaparedribbon ko? Tnx

Sa experience ko, it took 1 week. Kasi PRC mgpprocess nd mgpapadala ng papers mo sa DFA, di kagaya ng Cert of employment na 2 to 3 days pwede na. Pero try mo magtanong dun, last year pa naman ako ngprocess. Malay mo mas mabilis na pala. Good luck!

ako po mismo ang lalakad sa dfa sir eh.sbi mas mabilis daw yun.

Kung ikaw mismo magdadala ng papers mo from PRC to DFA, mas mabilis yun. Di ko rin kasi naisip gawin yan kasi akala ko required ipadala sa delivery partner nila. Mabilis amd organized naman sa DFA. Good luck sa processing and pag alis mo.:)

Corruption na naman ito…yung Manila city hall di nagbibigay ng Official receipt pagnagpapa authenticate ka sa kanila.

Magbabayad ka ng 50 pesos per Employment Certificate tapos addtional 50 sa notary sa rm 201 o 200 ata yun

Eh kung may 4 ka na COE di 200pesos na yung + 50pesos pa sa notary….250 na agad yun…tapos di ka nila bibigyan ng Official receipt.

After nun akyat ka sa rm 401 bah yun…bayad ka na naman ng 25 pesos dun dahil sa isang papel…tapos papupuntahin ka dun sa cashier bayad ka na naman ng 70pesos dun pero di pa rin bibigyan ng official receipt dun.

after nun kinabukasan makukuha mo na pero may nakalagay sa likod na 50pesos lg binayaran mo…grabe talaga corruption dito sa pinas…..dapat Icheck din to ni mayor Lim.

tsk…tsk..tsk!!! mas mahal pa ang magpapa authenticate kesa sa redribbon.

anyone please help me here...just want to clarify things about the authentication of certificate of employment...photocopy lng ba ang ipapanotarize sa manila city hall? and then after that required tlga pumunta sa RTC? dadalhin ba yung original na coe sa rtc and after that sa DFA na? ilang copies po yung pinaauthenticate nyo? please please help me here di ko alam gagawin ko..SALAMAT sa inyo Godbless

helloh poh s lahat...ask kolang po kc nawawala ung COE ko.pwede po b gamitin xerox for authentication.

hi! very informative! thank you!just to clarify, i still need to come back one day after i submit my notarized COE (from Mla City Hall ) after i submit it to DFA? thnks

Yes, you still need to come back for your COE after a day (expedite).

hi! currently I'm in UAE. but my COE has not been authenticated yet. My original copy is with me. Do I still have to send it back to the Phils. and have it notarized and authenticated or a xerox/machine copy is acceptable? thank you very much...

Is it ok to have my coe notarized in manila city hall even though it was issued in the province?

ok lng po ba kung ako maglakad ng high school diploma ko autenticate po sa dfa kz need ko po mdala na pra nd na lbc pa .kz pagtapoz po ma redribbon at autenticate dfa ihulog ko naman po sa uae pra lgyan ng stamp.un po kylngan ng comp.need ng imagration dn pag ok na dito dun ko nman plagyan ng stamp ulit sa uae mismo ang gastos po kya need ko pno ung madali na proseso.ako po pupunta sa dfa o ung school tnx po need ko po ung sagod nio pra mdala ko sabay ng flight ko ynx

sir chops tanong lang po, yung pina notarized nyo yung COE nyo eh certified true copy ba yun or the original?????

pwede po ba kpatid ang mgpa authenticate ng coe sa city hall? orig copy po ba ang need o ftocopy lng? tnk u.

GUYS updated information regarding sa pag process ng COE sa may manila city hall.

1. xerox copy of COE kahit hindi certified true copy basta isama mo ang original pag pinakita.

2. go up sa 4th floor sa room 401 then mag tanong doon for notarization ng document. si madam pag pasok nyo sya makikita nyo na may katabing typewriter. bibigyan kayo ng papel na nakasulat punta sa room. 226 sa 2nd floor

3. nasa rm 226 na manghihingi sila ng 50 pesos PLEASE ask them to give you receipt para kasing ginagagansyohan ako nung pag punta ko doon eh bibigay sa inyo yung na type nilang affidavit na paper na may mga tatak na ewan. pag tapos na balik ulit sa ROOM 401 sa 4th Floor.

4. pag balik sa room 401 eh bibigay mo ulit yung binigay mo kasama na doon yung affidavit na paper. then may ilalagay syang papel na may gold seal babayad ka nanaman ng 25 pesos PLEASE PAKITANONG BAKIT KAILNAGAN NG BAYAD AND ASK FOR RECEIPT NAKAKAIRITA LANG DAHIL WALANG RECIBONG BINIGAY. yung papel na gold seal may itype sya doon. pag tapos na punta ka ng WINDOW 4 dun magbabayad ka ulit sa akin binayaran ko 75 pesos PERO SA RESIBO NAKASULAT 50 PESOS lang PLEASE LANG PAKITANONG BAKIT GANON. lalagyan nila yung papel na may gold seal ng stamp at kung ano ano pa.

5. Pag tapos na sa WINDOW 4 balik ulit sa room 401 pero hindi na kay madam na matanda na may typewriter sa likod nyang babae or lalaki dun mo ibigay then bibigyan ka nila ng claim stub.

6. in total 150 pesos ang nagastos ko. plus 5.50 pesos na cedula na hindi naman kailangan kung may ID ka.

7. TAKE NOTE ANG RELEASING NG CoE (certificate of employment) every TUESDAY AND FRIDAY!!!!!!!

8. GOODLUCK SA PAG PROCESS SANA HINDI HASSLE SA INYO but for me hindi naman kaso feeling ko masyadong maraming bayarin na walang resibo. SANA MAKATULONG ito sa inyo ang comment ko SALAMAT!!

GUYS updated information regarding sa pag process ng COE sa may manila city hall.

1. xerox copy of COE kahit hindi certified true copy basta isama mo ang original pag pinakita.

2. go up sa 4th floor sa room 401 then mag tanong doon for notarization ng document. si madam pag pasok nyo sya makikita nyo na may katabing typewriter. bibigyan kayo ng papel na nakasulat punta sa room. 226 sa 2nd floor

3. nasa rm 226 na manghihingi sila ng 50 pesos PLEASE ask them to give you receipt para kasing ginagagansyohan ako nung pag punta ko doon eh bibigay sa inyo yung na type nilang affidavit na paper na may mga tatak na ewan. pag tapos na balik ulit sa ROOM 401 sa 4th Floor.

4. pag balik sa room 401 eh bibigay mo ulit yung binigay mo kasama na doon yung affidavit na paper. then may ilalagay syang papel na may gold seal babayad ka nanaman ng 25 pesos PLEASE PAKITANONG BAKIT KAILNAGAN NG BAYAD AND ASK FOR RECEIPT NAKAKAIRITA LANG DAHIL WALANG RECIBONG BINIGAY. yung papel na gold seal may itype sya doon. pag tapos na punta ka ng WINDOW 4 dun magbabayad ka ulit sa akin binayaran ko 75 pesos PERO SA RESIBO NAKASULAT 50 PESOS lang PLEASE LANG PAKITANONG BAKIT GANON. lalagyan nila yung papel na may gold seal ng stamp at kung ano ano pa.

5. Pag tapos na sa WINDOW 4 balik ulit sa room 401 pero hindi na kay madam na matanda na may typewriter sa likod nyang babae or lalaki dun mo ibigay then bibigyan ka nila ng claim stub.

6. in total 150 pesos ang nagastos ko. plus 5.50 pesos na cedula na hindi naman kailangan kung may ID ka.

7. TAKE NOTE ANG RELEASING NG CoE (certificate of employment) every TUESDAY AND FRIDAY!!!!!!!

8. GOODLUCK SA PAG PROCESS SANA HINDI HASSLE SA INYO but for me hindi naman kaso feeling ko masyadong maraming bayarin na walang resibo. SANA MAKATULONG ito sa inyo ang comment ko SALAMAT!!

GUYS updated information regarding sa pag process ng COE sa may manila city hall.

1. xerox copy of COE kahit hindi certified true copy basta isama mo ang original pag pinakita.

2. go up sa 4th floor sa room 401 then mag tanong doon for notarization ng document. si madam pag pasok nyo sya makikita nyo na may katabing typewriter. bibigyan kayo ng papel na nakasulat punta sa room. 226 sa 2nd floor

3. nasa rm 226 na manghihingi sila ng 50 pesos PLEASE ask them to give you receipt para kasing ginagagansyohan ako nung pag punta ko doon eh bibigay sa inyo yung na type nilang affidavit na paper na may mga tatak na ewan. pag tapos na balik ulit sa ROOM 401 sa 4th Floor.

4. pag balik sa room 401 eh bibigay mo ulit yung binigay mo kasama na doon yung affidavit na paper. then may ilalagay syang papel na may gold seal babayad ka nanaman ng 25 pesos PLEASE PAKITANONG BAKIT KAILNAGAN NG BAYAD AND ASK FOR RECEIPT NAKAKAIRITA LANG DAHIL WALANG RECIBONG BINIGAY. yung papel na gold seal may itype sya doon. pag tapos na punta ka ng WINDOW 4 dun magbabayad ka ulit sa akin binayaran ko 75 pesos PERO SA RESIBO NAKASULAT 50 PESOS lang PLEASE LANG PAKITANONG BAKIT GANON. lalagyan nila yung papel na may gold seal ng stamp at kung ano ano pa.

5. Pag tapos na sa WINDOW 4 balik ulit sa room 401 pero hindi na kay madam na matanda na may typewriter sa likod nyang babae or lalaki dun mo ibigay then bibigyan ka nila ng claim stub.

6. in total 150 pesos ang nagastos ko. plus 5.50 pesos na cedula na hindi naman kailangan kung may ID ka.

7. TAKE NOTE ANG RELEASING NG CoE (certificate of employment) every TUESDAY AND FRIDAY!!!!!!!

8. GOODLUCK SA PAG PROCESS SANA HINDI HASSLE SA INYO but for me hindi naman kaso feeling ko masyadong maraming bayarin na walang resibo. SANA MAKATULONG ito sa inyo ang comment ko SALAMAT!!

hi,I am currently working in Kuwait. my TOR and diploma was autheticated by dfa manila last 2007, last month i bring this documents in phil embassy in kuwait for authentication. they said i need to bring it back to manila to re authenticate again,is this posible or do i need to start again og geting doc from school and ched? what i need is to authenticated diploma.

hi.. hindi talaga makukuha kaagad (on the same day)sa prc ang docs if nag paauthenticate ako ng board rating ko?

hi, ask ko lang if pwede bang scanned copy ng COE ung dadalin sa City Hall? Ive lost na kasi ung original copy coz of Ondoy, I hav the scanned copy in my email, pede po kaya un ipa authenticate and ipa red ribbon? ty in advance

hi, pwede po kaya ipa authenticate ung scanned copy ng COE? I have lost the orig coz of typhoon Ondoy, pwede po kaya ipa authenticate un sa City Hall and ipa red ribbon? ty in advance

Good day just want to ask f is it ok if i will have my coe notarized sa mnila city hall even if sa cebu ako nagtatrabaho or kelangan sa cebu din ako magpanotarize?

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